Travel refund procedures for NORSI students, alumni, faculty and supervisors 2021-2024
Who may receive a travel refund?
NORSI will cover travel related expenses to NORSI community members participating in some of our events.
Support for travel is provided to NORSI students, alumni, faculty and supervisors who are affiliated with the research school.
What is reimbursed?
NORSI has two categories of academic courses: core and partner courses and extracurricular activities.
Travel support is given for participation at both NORSI core academic courses and other activities/extracurricular activities such as the annual NORSI conference and writing seminars. NORSI do not cover travel expenses and accommodation in connection with partner courses! Travel reimbursement is not covered for NORSI partner courses unless specifically mentioned.
If there are travel refund limitations for a course or activity, information about this will be listed on the course’s website, and / or at the activity announcement webpage.
Travel refund specifications
Travel refund for NORSI core courses and extracurricular activities:
Travel expenses (travel and accommodation) will be covered for NORSI students, alumni and faculty. You are kindly asked to make your own travel arrangement as soon as you have been accepted to a course or activity. You are expected to book economy tickets as soon as attendance at an event is confirmed, and otherwise use public transportation to and from airports etc. NOTE! NORSI does not cover taxi!
NORSI only covers accommodation for the course days. If you plan to stay for longer than the course lasts, this will be at your own expense. NOTE! NORSI covers travel expenses from the city where your home institution is located and to the city where the course/activity is held. NORSI does not cover costs that exceed the amount to be expected for the distance between your home university and the city where the course is held.
NORSI student status: NORSI students’ refund is dependent upon course participation and attendance, and their status as a NORSI member student. You must be an accepted NORSI member student to be eligible for a refund. If you would like to know how to become a NORSI member, click here.
Things that NORSI do not cover:
– NORSI does not issue per diem (traktamente/diett penger) for students, alumni or faculty.
– NORSI do not reimburse food expenses (only the food that is served in connection with the activity/course).
How to ask for a travel refund
All travel refunds for the NORSI community in Norway is administered through NTNU.
Betalmeg is NTNU’s new digital solution for travel expense claims, reimbursements and remunerations from students and externals. A person who is not employed at NTNU must first have a user set up in Betalmeg before they can register a bill.
Here in information about how to set up a user and register travel expense claims: https://i.ntnu.no/wiki/-/wiki/English/Travel+expenses+claim+for+non-employees
Please use the link and order Betal Meg
1. Order BetalMeg (see picture 1)
2. Then fill inn all your personal info (see picture 2)
NOTE! YOU WILL NOT RECEIVE AN IMMEDIATE CONFIRMATION FROM NTNU. THE REGISTRATION OF YOUR ACCOUNT WILL BE TREATED MANUALLY BY AN EMPLOYEE AT NTNU AND THEN YOU WILL GET A EMAIL WITH FURTHER INSTRUCTIONS!
You will have to provide this information to set up the user:
Name of unit: Department of Industrial Economics and Technology Management
Unit organizational ID: 10020211
Cost centre: 60250501
Project number: 970131104
Position/assignment: NORSI Conference
NOTE! For those who are employed at NTNU, please use the travel refund form in the DFØ APP/Self Service Portal with the same cost centre and project number mentioned above.
Travel refund directly to your academic institutions – refund per invoice:
Some Norwegian NORSI students have their institution pay for travel to NORSI course and activities. if your “home” institution has temporarily covered your travel costs, your institution may send NORSI an invoice (faktura) asking NORSI to cover your outstanding travel costs with copies of your receipts. The Invoice is then sent to NTNU with contact person Lena Aune.
NORSI students are responsible to arrange their own travel insurance in connection with NORSI courses and activities!
If you have any questions, please contact NORSI coordinator Elise Irgens.